Introduction
While resignation letters aren’t always a necessity, it’s best to write one for your employer when you have made plans to leave your job. When you have decided to move, no matter what the reason, you need to let your employer know with a well-written resignation letter.
Step 1
A job resignation letter is done when you choose to move on and it isn’t something that should take a great deal of time to do. The letter you write needs to be kept simple, brief and concise. There is no sense in dragging out negative things about your employer. Just write the resignation letter in a well-written professional manner. Make sure you include specific information about when your last day will be and show appreciation to the company who has employed you and given you the opportunity you have had.
Step 2
There are certain things you need to make sure you include in your resignation letter for your job. You will need to effectively state that you are leaving and the date your resignation will become effective. Sometimes it is best to give a verbal resignation in person and reiterate the verbal resignation with a written letter. If you choose to send your resignation letter by email, you will still need to make sure you present a professionally written letter.
Step 3
People leave their job and move on to others for various reasons. If you decide to mention your reason for leaving in your resignation letter for your job, it is best to avoid making any negative statements about your employer. Most employers will put resignation letters in an employees personnel file. You wouldn’t want to leave a negative impact on your employer by making rude or nasty comments. A job resignation letter isn't the place where you should be negative. Save this for personal vents should you be angry with your employer for one reason or another.
Step 4
Your actions during the entire resignation process can have an effect on your ability to return to work with your employer if you ever had the need. Make sure you use your professionalism and resign from your position in a tactful manner. You are much more likely to get a good reference from your employer if you handle all of your work-related activities, including resignation in a professional and ethical way. Maintain a positive attitude and reflect that when you write a job resignation letter.
Step 5
Timing is everything when it comes to writing a resignation letter. While it may not be a law that you must give a prior notice when resigning, it is always a good idea to let your employer know at least 2 weeks in advance. If this isn’t’ possible, you may want to add an explanation for your lack of giving proper notice.
Step 6
A simple job resignation letter will have the following information:
- Your name
- Address
- Phone
- Date
- Recipient name
- Title
- Company name
- Address
- Phone
- Address the proper person in your letter, for example: “Dear Mrs. _____.”
- Body of the letter where you give specifics about your resignation
- Your signature
Resignation letter templates are available in many websites. Here are a couple of the websites you can visit to get samples of resignation letters:
www.resignationlettersample.net
www.careerbuilder.com
Those are the basics you will need to know when you are writing a resignation letter. Using some of the advice given will ensure you properly resign from your position and leave a positive impression on your employer.
Tips
Always try to leave a positive impression with your employer when you resign.
A resignation letter for a job should not be negative. Don't ever use your job resignation letter to bash or critize your employer.
