How To Set Up a Email Contact

Introduction

Remembering contact is not easy at all. Many of us use different software and online website for storing contact for us. One of the most used methods for saving email contact is Microsoft Outlook. It not only saves email contact, but also creates email contact for you. It saves lot of precious time. Many people don’t take the full advantage of the Microsoft Outlook program. It is not only easy, but also helps in sending mail to the people in the contact book. Users don’t need to be genius; to use this simple program just follow the steps mentioned in the program and by reading the help files you can master it in no time. Below we are going to discuss about setting up an email contact in easy steps.

Step 1

Open the Microsoft Outlook program. It is present under the Microsoft Office tab. Then click on the contact button, after that a Contact window will pop up on the screen of your computer. Then select the email contact you want to add additional information with the help of the mouse. It is the basic step of saving email contact.

Step 2

After this step all the additional field is needed to be filled. On the top of the window, properties box are shown. Different tabs are present on the windows for entering different email contact information. Name and Email are the most fundamental information to be saved in the email contact of the Outlook program. Full name and email address is specified. Name should be easy to remember and modify the name if the same name for other person is present in the contact.

Step 3

Under the Home tab, personal information of the person is stored. Information such as Home address, phone number, mobile number, fax number is stored. Outlook also gives the option to differentiate the type of contacts such as Business contact, personal contact etc. Users can also add different category accordingly. In the Home category, personal Website address and blog website is also saved. For security purpose, IDs are present to ensure that the person you are communication is the same person. Digital IDs are used for authenticating this kind of communication.

Step 4

Under the family tab, users can store their family and friends email contact. Information like Phone Number, Mobile Number, and Address is saved for future. Users can also add remainders about birthdays, marriage anniversary, get together and other relevant events. Users are no longer required to remember important days, Outlook will alert about the important upcoming events to save them for any kind of embarrassment. After completing all the relevant information fields, click on the OK button for saving the email contact.

Step 5

Importing email contact from Microsoft Excel is also possible. Since, many of the users don’t have Outlook installed in their system, they save the contacts on the excel sheet, and save it in the Outlook program. To do that users need to first export the excel sheet in a CSV format. In this format, information such as name, address is stored in different columns. Save the excel sheet by a given name and CSV from the drop-down box.

Tips

Microsoft outlook is having a very friendly interface, which makes it easy to use.

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